Take Your Document Processing Time from Hours to Seconds

Every business handles numerous document types—contracts, purchase orders, reports, invoices—you name it. And the thing about documents? They never look the same. One day, you’ve got a well-organized PDF with neatly labeled sections, making it easy to find what you need. The next, you’re stuck with a document that’s all over the place—random tables, text scattered everywhere, or even a scanned image that doesn’t fit the mold. 

Manually going through each document, trying to extract the right data, and then typing it in takes forever, especially when every file has its own unique layout. That’s why more and more companies are turning to automation. By switching to intelligent document processing, businesses can manage any type of document, no matter the format.  

What used to take hours now takes a fraction of the time. And accuracy is on point, every time. That’s the power of intelligent automation—it understands the complexity of documents, making processing fast and reliable. 

Tick-Tock Goes the Document Clock 

Time is money, and when it comes to document processing, speed is everything. Here’s why faster document processing is essential for your business: 

1. Speed Up Decision-Making: Quick document processing empowers your team to make timely decisions. Each moment saved from sorting through paperwork translates into quicker approvals and responses, driving productivity. With employees typically spending around 1.8 hours daily searching for information, imagine the possibilities when that time is significantly reduced! 
2. Enhance Customer Experience: Customers expect speedy responses to their inquiries and claims. When your document processing is quick, you can provide the prompt service they crave. A seamless and speedy experience keeps your customers happy and builds loyalty—everyone loves a business that values their time! 
3. Be Agile and Responsive: Change is the only constant in business. Rapid document processing allows you to pivot quickly in response to new opportunities or challenges. Being agile means, you can seize the moment without getting stuck in a slow workflow. 

How Astera Transforms Processing Times 

When it comes to speeding up document processing, having the right tools can make all the difference—and that’s where we step in. Our AI turns slow, manual document handling into a smooth, automated process. Different formats? Unique layouts? Astera takes care of all that in seconds, not hours. Here’s a look at what makes it happen: 

AI-Powered Matching & Mapping 

Astera doesn’t just find matching fields—it understands them. Whether it’s “Client ID” in one document and “Customer ID” in another, the system maps these variations in seconds, using exact matches, synonyms, and semantic logic to get it right.  It handles all that automatically, freeing you from repetitive tasks and speeding up your workflow. 

One Flow for All Document Formats
You don’t need to create separate processes for each type of document. Just upload your files—whether they’re CSV, Excel, JSON, or any other format—and the system automatically figures out the format, matches the fields, and processes the data. This single, intelligent flow handles all formats means less setup, less maintenance, and way more efficiency. 

Customizable AI Prompts
Understanding that one size doesn’t always fit all. You can customize AI prompts to suit your specific project needs. Whether you’re dealing with complex files or prefer the AI to respond in a particular manner, you have the flexibility to fine-tune the system. It’s all about making the tool work for you, not the other way around. 

Built-In Data Security
We all want speed, but not at the cost of security. We understand this, which is why only metadata—not actual sensitive data—is sent to the AI for processing. This means your documents stay fully compliant with data protection regulations like HIPAA, while still benefiting from the power of AI. It’s the best of both worlds! 

Final Thoughts 

The future of document processing is here, and it’s all about speed and efficiency. Investing in advanced data management tools is essential for staying competitive, enabling teams to transition from labor-intensive manual processes to quick, automated solutions.  

We’re here to support your journey toward faster document processing. With our innovative solutions, you can streamline your operations and enhance productivity. Contact us today to learn how Astera can make a difference for your organization!