One Workflow to Rule Them All

Let’s say you’re leading a company that receives thousands of documents daily. These documents come in various formats like Excel, PDFs, CSVs, and more. And they differ in terms of layout. Before you can analyze the data, your team spends hours sorting, cleaning, and preparing these documents. Most of their time is spent preparing the documents for integration into business systems.   

Then, a colleague shares how intelligent document processing helped him save time and boost productivity. With the market for this technology expected to grow at a 37.5% CAGR from 2022 to 2027, you decide it’s time to switch.                           

This decision changes everything. What first took you hours to complete can now be achieved within a few minutes. Let’s discuss how this shift towards intelligent document processing can transform your operations for the better.  

The Dawn of Intelligent Document Processing  

Intelligent mapping is the key player behind intelligent document processing. It consolidates all these steps into a single, easy-to-manage workflow.  

How Intelligent Mapping Can Transform Business Operations 

Intelligent mapping kicks your efficiency into high gear. This AI-based feature simplifies the entire process without creating multiple workflows for each type of document. It automatically recognizes the format of incoming documents and maps their data fields with minimal user intervention. The feature follows a four-step mapping mechanism.   

These steps can vary in sequence. You can apply them in any order based on your preferences. Let’s take a closer look. 

Exact Match for Every Need 

The flexibility of intelligent mapping to apply mapping methods that work best for you in any order empowers your business as the solution can be tailored to fit various projects. For example, you can tweak the solution to process structured files like Excel or unstructured formats like text files.  

Plus, the system even documents and troubleshoots the mapping process as new files come in. It achieves this by automatically updating mappings or flags issues when incoming data deviates from expected formats. 

Synonym Dictionaries 

Another standout feature of intelligent mapping is its ability to detect different document formats and automatically map the data fields accordingly. This cuts the need for multiple, document-specific workflows. The result is one consolidated workflow that can handle various document types.   

Semantic Matching = No More Field Confusion 

Semantic matching is the star of the show in document processing. This feature allows the AI to align fields with different names but similar meanings. An example is matching “First Name” with “Patient Name” or “Last Name” with “Surname.” The system learns to make these connections. This helps save time and reduce errors that come with manual matching. 

Customizable for Unique Needs 

The intelligent mapping system is highly customizable. You can refine AI prompts with the goal of aligning them better with data processing needs. For example, the system could allow you to define rules or preferences that further fine-tune how data is mapped.  

This can be useful when processing new document formats. It also ensures that the system can adapt to new projects and document types without requiring an overhaul of the entire workflow.  

Step into the Future of Document Processing with Astera 

Now that you’ve made the smart decision to try out intelligent document processing, let’s see what our intelligent document processing solution brings to the table. Here are a few features that make it stand out: 

• Our solution intelligently detects the file format and source and maps to the appropriate destination. 

• With your data consolidated into one flow, the task of document processing becomes automated and effortless. 

• Our solution intelligently extracts data for analysis, making the entire document processing system operate at lightning speed. 

Final Word   

The switch to intelligent mapping can do wonders for your business. It helps consolidate your document processing into one easy-to-manage workflow. Adopting intelligent mapping can help you stay ahead of the curve by freeing up valuable time for innovation and growth.  

Ready to make the switch? Contact us today for a free 14-day trial.