Key Takeaways from 2024
Learn how AI is transforming document processing and delivering near-instant ROI to enterprises across various sectors.
Case Study
Coworx Staffing Uses Astera to Process Customer PDF Files and Reduce Their Payroll Data Consumption Time by 95%.
95% Reduction in Time Spent Processing Customer PDF Files and Consuming Data in Payroll System
Data Integration Processes Brought Down to Just 10 Minutes From 4 Hours
Background
CoWorx Staffing, established in 1974, is a well-known recruitment agency with over 90 locations across the U.S. It connects workers with employers in areas like accounting, customer service, administration, manufacturing, packaging, and warehouse roles.
Use Case
CoWorx Staffing receives worker timesheets from clients in various formats like PDF, CSV, or Excel, sent via email or FTP. Although the formats vary, the core data remains the same: worker timesheets. This data is extracted, uploaded to a SQL database, and used for payroll processing, calculating wages based on weekly work hours.
CoWorx required clients to format their data a certain way. If clients couldn't do this, staff had to manually enter timesheet data, a time-consuming process prone to errors. Some files had hundreds of pages, making the task even more challenging, requiring double-checking before final payroll processing.
Profile
CoWorx Staffing, connects workers to employers across 90+ U.S. locations.
Industry
Staffing and Recruiting
Use Case
This staffing agency wanted to automate data entry and movement for faster, error-free payroll processing.
Results
Coworx Staffing used Astera to automate end-to-end payroll processing from extraction to SQL integration without user intervention.
The goal was to automate data entry and movement for faster, error-free payroll processing.
Enter Astera
CoWorx Staffing selected Astera for its ability to seamlessly extract data from PDFs and automate the entire data integration process. Astera’s workflow automation simplifies the flow, from receiving files to extracting data, populating SQL tables, and generating payroll import files.
The automated PDF data extraction with field auto-mapping was a game-changer, eliminating the need for manual data mapping. Astera now manages the entire process from extraction to SQL integration without user intervention, reducing processing time by 95%. Tasks that once took 4 hours are now completed in just 10 minutes, transforming CoWorx’s payroll operations.
Astera’s intelligent algorithms also identified missing details in pre-audit reports, allowing CoWorx to resolve timesheet issues before payroll processing, ensuring accurate payments. Additionally, Astera consolidates data from back-office and payroll systems for efficient in-house reporting.
CoWorx also replaced SSIS with Astera’s no-code, drag-and-drop interface, making job creation and queries faster and more efficient.
Lastly, CoWorx praised Astera for its fast response times and quick ticket resolution, acknowledging the support team’s help in finding new ways to optimize the product for better data processing efficiency.
Authors:
Ahmed Raza
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