What is an EDI 870 Order Status Report?

The EDI 870 transaction set is used by vendors to update buyers on the status of pending orders. Sellers usually send this document in response to an EDI 869 Order Status Inquiry from customers, but they can also send it at fixed intervals. It can include an update on a complete purchase order, chosen line items included in a purchase order, chosen services/products in the purchase order, or all or selected purchase orders of a specific customer. This EDI document is also useful for reporting on the current position of single or multiple requisitions.

Common components of an EDI 870 document are:

• Order status.
• Customer query (EDI 869) response
• Order item details, including price and quantity.
• Purchase order reference.
• Vendor name and address.

Benefits of Using an EDI 870 Order Status Report

The Order Status Report helps sellers maintain a healthy relationship with their customers. Timely updates allow buyers to adjust their schedules and prepare their stores to receive goods.

EDI files are also easy to manage compared to paper invoices. Furthermore, automating EDI exchange enables vendors to skip manually processing and sending order status updates, saving valuable time.

EDI 870 Sample

ISA*00* *00* *08*DANDHID *01*PARTNERID *210801*1109*U*00401*500171437*0*P*>~
GS*RS*DANDHID*PARTNERID*20210801*1109*500171437*X*004010~
ST*870*1086923~
BSR*2*CO*870Report-2021-08-01T10:39:32.*20210801~
HL*172**O~
PRF*XDR7862***20210801~
PO1*7*2*EA*12.55*CA*VP*2316272*MG*TZE345*UP*757683451232~
PID*F*02***White on Black 3 4″~
ISR*BO*20210804~
QTY*01*2*EA~
DTM*068*20210804~
HL*173**O~
PRF*XDR8358***20210801~
PO1*2*10*EA*20.04*CA*VP*2954213*MG*PURA0001*UP*123432123454~
PID*F*02***Pick Up Roller~
ISR*BP*20210809~
QTY*01*3*EA~
DTM*068*20210809~
PO1*3*10*EA*13.34*CA*VP*2954212*MG*SPA0001*UP*998877654321~
PID*F*02***Separation Pad~
ISR*BP*20210810~
QTY*01*1*EA~
DTM*068*20210810~
CTT*3~
SE*23*1086923~
GE*1*500171437~
IEA*1*500171437~

Source

Workflow for the Exchange of an EDI 870 Order Status Report

EDI 870 falls under the category of X12M Supply Chain transaction set. This EDI document reports the current position of an order and is usually sent out after a vendor receives an update request from customers. Alternatively, sellers can send it at regular intervals to constantly update buyers.

Once a business receives an EDI 869, it will first reply with an EDI 997 Functional Acknowledgement before it sends an Order Status Report.

Automate EDI 870 Exchange with EDIConnect

With a built-in message parser, validator, and transaction builder, EDIConnect can handle transaction sets in X12 and EDIFACT formats. This helps businesses easily exchange 870 documents with their trading partners while also staying EDI compliant.

Using EDIConnect, businesses can automate sending Order Status reports at regular intervals to keep their customers updated.

Astera EDIConnect enables users to automate EDI file uploads and downloads, create workflows, and transform files into the required format to streamline the process.