What is an EDI 945 Warehouse Shipping Advice?

It is an EDI transaction set that follows the X12 format. Companies use an EDI 945 to notify the dispatch of a shipment. This transaction set is used by logistic companies and warehouses to inform the vendors that their consignment has been shipped. It also helps in reconciling the order quantities with the shipment quantities to avoid discrepancies.

An EDI 945 transaction set includes the following details:

• Consignee address.
• Carrier details.
• Shipment tracking id and date of departure.
• Transportation method.
• Item code, description, and quantity ordered.
• Delivery payment method.
• Inventory serial numbers.

EDI 945 Format

The data contents and format of EDI 945 Warehouse Shipping Advice are used for the electronic interchange of information. This transaction set is divided into various segments and data elements.

ST*945*0001~
W06*F*01766655*20131029*10351**9116*4896833*001001~
N1*CN*FOOD DISTRIBUTING INC*91*10333648~
N3*4820 BRADLEY DR~
N4*JEFFERSON*LA*70121-3204~
N1*SF*FORT WORTH*9*708066~
N1*DE*J.R. Simplot*9*0377912820000~
N9*SN*(Seal Number)
N9*ZZ*(Temperature Recording Device Number)
Example 945 Data:
ST*945*0001~
W06*F*01766655*20131029*10351**9116*4896833*001001~
N1*CN*FOOD DISTRIBUTING INC*91*10333648~
N3*4820 BRADLEY DR~
N4*JEFFERSON*LA*70121-3204~
N1*SF*FORT WORTH*9*708066~
N1*DE*J.R. Simplot*9*0377912820000~
N9*SN*(Seal Number)
N9*ZZ*(Temperature Recording Device Number)
W27*H*TRUK*TRUCKING*CC***(Equipment ID)~
LX*1~
W12*CC*72*72**CA*007117901645*UK*10071179016458*40550*799*G*L~
G69*Simplot Sweets Fries Swt Entre~
N9*LI*1000~
N9*PC*989JAN281301~
N9*LV*00100752782101847618*36~
N9*LV*00100752782101847619*36~
LX*2~
W12*CC*72*72*CA*007117901645*UK*10071179016458*40551*884*G*L~
G69*Simplot Sweets Fries Swt Entre~
N9*LI*1000~
N9*PC*989JAN291301~
N9*LV*00100752782101847620*72~
LX*3~
W12*CC*96*96**CA*007117900070*UK*10071179000709*93724*1404*G*L~
G69*Infinity Fries ClrCt 3/8″ SC 6~
N9*LI*2000~
N9*PC*006OCT061301~
N9*LV*00100752782101847621*72~
N9*LV*00100752782101847622*24~
W03*240*15360*LB~
SE*32*0001~

Source

Workflow for the Exchange of an EDI 945 Warehouse Shipping Advice

EDI 945 document falls under the category of the X12M Supply Chain transaction set. This transaction set advises the depositor or any other business party to confirm that the shipment has been made. It also reconciles the sales order quantities with the shipment quantities.

Once a seller verifies the information, they send an EDI 856 Advance Shipment Notice to a receiver. This allows a receiver the flexibility to receive a shipment on their own terms.

Simplify EDI Processing with EDIConnect

With a built-in message parser, validator, and transaction builder, EDIConnect can handle EDI transaction sets in X12 and EDIFACT formats. This helps businesses easily exchange EDI documents with their trading partners, allowing them to stay EDI compliant. Using EDIConnect, users can automate file uploads and downloads, create workflows, and transform files into the required format to streamline the process.